REDDICK PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES MEETING
MONDAY, JULY 14, 2008
I. CALL TO ORDER: The meeting was called to order at 6:12 P.M. by Board President, Judith Kelly.
PRESENT: Jock Brown, Nancy Carter, Ed Condron, Carol Daugherty, Shirley Hoffman, Judith Kelly, Tony Morgan and Neil Reinhardt.
ABSENT: Jodie Landers.
VISITORS: Kathy Clair, staff member.
II. AGENDA CHANGES: Computer Usage Agreement and Secretary’s Audit of Minutes will be added under New Business.
III. SECRETARY’S REPORT: The Secretary’s Report for the Reddick Public Library District Board of Trustees Meeting of Monday, June 9, 2008 was reviewed. Motion by Tony Morgan, 2nd by Shirley Hoffman to approve the Secretary’s Report for the Reddick Public Library District Board of Trustees Meeting of Monday, June 9, 2008 as written. All ayes. No nays. Motion carried.
IV. APPEARANCES: There were no appearances.
V. CORRESPONDENCE:
1. Vintage Tech Recyclers in Plainfield sent a thank you for using their services to recycle 285# of electronics.
2. A thank you from Kathy Heenan to Vicky for Vicky agreeing to the Vice-Presidency/Chair of Character Counts!
VI. FINANCIAL REPORT: The June 2008 Disbursements and June 30, 2008 Financial Report was reviewed with some discussion. Motion by Jock Brown, 2nd by Neil Reinhardt to approve the June 2008 Disbursements and to accept the June 30, 2008 Financial Report and to place the report on file for audit. All ayes. No nays. Motion carried.
VII. LIBRARIAN’S REPORT:
A written report was distributed to all board members.
A. PALS: Nothing to report.
B. Summer Reading Program: Circulation and Attendance are down from June 2007. SRP did not start until 3 weeks later this summer. Last year we had the grant and were able to offer better prizes and programs. This year SRP is simplified due to our money concerns.
C. Grant Sustaining: We will be sustaining the Home School Art and Music classes. We are keeping our Outreach Coordinator position. We will be contacting the high school to inform the teachers of our databases.
VIII. COMMITTEE REPORTS:
A. FINANCE COMMITTEE: No committee report.
B. PERSONNEL COMMITTEE: No committee report.
C. BUILDING & GROUNDS COMMITTEE: The committee walked through the building with Vicky after the last meeting and agree with her recommendations regarding the bathroom fixtures, carpeting and painting.
D. LIBRARY SERVICES & POLICIES COMMITTEE: No committee report.
IX. UNFINISHED BUSINESS:
A. Collection Service: Our 3 month trial period has ended. $3,754 was submitted for collection. $319 has been collected and $263 in materials has been returned. Vicky would like to continue this service for a year. The board agreed to continue this service for a year. Vicky will give monthly reports. Motion by Jock Brown, 2nd by Carol Daugherty to retain Unique as our collection service for the period of one year with results to be reviewed at that time. All ayes. No nays. Motion carried.
B. Revisit Long Range Plan: Tabled.
C. Per Capita Requirements: Tabled.
X. NEW BUSINESS:
A. Building & Maintenance Ordinance: This ordinance must be voted on annually to continue the Building & Maintenance Tax of .02%. Motion by Jock Brown, 2nd by Neil Reinhardt to adopt Ordinance #08-0714, Building & Maintenance Tax for Fiscal Year 08/09. All ayes. No nays. Motion carried. This ordinance is effective upon adoption and must be published within 15 days. Anyone wishing to file a petition to put this ordinance on the ballot as a referendum must submit 1,651 signatures on a petition by August 14, 2008.
B. Budget Hearing: Our Budget Hearing is scheduled for 6:00 P.M. on August 11, 2008. The Budget Hearing notice has been published in the paper as required. Phil Lenzini will be here for the meeting.
C. Schedule of F/Y 08/09 Meetings: All board members received a copy of the scheduled meetings for the fiscal year.
D. Staff In-Service August 21, 2008: Vicky requested permission to close the library on Thursday, August 21, 2008 for a staff in-service. The staff will visit some other libraries in the area and meet with corresponding department staff. Motion by Carol Daugherty, 2nd by Jock Brown to approve closing the library on Thursday, August 21, 2008 for a staff in-service. All ayes. No nays. Motion carried.
E. New Bathroom Fixtures: Vicky has met with Paton Plumbing and they have inspected all the bathrooms. Fixtures will be updated and plumbing replaced as needed. There are 4 public restrooms, 1 staff restroom and the director restroom. Motion by Nancy Carter, 2nd by Shirley Hoffman to update bathroom fixtures and replace plumbing as needed in the 4 public restrooms, the staff restroom and director restroom not to exceed $20,000, the amount required for bids. All ayes. No nays. Motion carried.
F. Computer Usage Agreement: The Computer Usage Agreement needed a few changes. Bullet point 5 under Requirements was changed from patrons 8th grade and younger to patrons 13 years of age and younger. Printout costs changed and child per workstation changed. The board reviewed the new agreement. Motion by Nancy Carter, 2nd by Tony Morgan to adopt the Computer Usage Agreement as written. All ayes. No nays. Motion carried.
G. Audit of Secretary’s Reports: One of the district requirements is an annual review of the Secretary’s Reports. These must be reviewed by 2 trustees. Judith Kelly appointed Jock Brown and Neil Reinhardt to audit 07/08 Secretary’s Reports.
XI. EXECUTIVE SESSION: No Executive Session was requested.
XII. Motion by Neil Reinhardt, 2nd by Ed Condron to adjourn the meeting at 6:54 P.M. All ayes. No nays. Motion carried.
XIII. The Budget Hearing will be held at 6:00 P.M. on Monday, August 11, 2008. The next regular meeting of the Reddick Public Library Board of Trustees will be held immediately following the Budget Hearing on Monday, August 11, 2008.
Respectfully Submitted,
Carol Daugherty, Board of Trustees Secretary
Sheila McCormick, Recording Secretary