REDDICK PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES MEETING
MONDAY, JUNE 9, 2008
I. CALL TO ORDER: The meeting was called to order at 6:02 P.M. by Board President, Judith Kelly.
PRESENT: Jock Brown, Nancy Carter, Ed Condron, Carol Daugherty, Shirley Hoffman, Judith Kelly, Jodie Landers and Tony Morgan.
ABSENT: Neil Reinhardt.
VISITORS: Kathy Clair, staff member
II. AGENDA CHANGES: There were no agenda changes.
III. SECRETARY’S REPORT: The Secretary’s Report for the Reddick Public Library District Board of Trustees Meeting of Monday, May 12, 2008 was reviewed. Motion by Tony Morgan, 2nd by Nancy Carter to approve the Secretary’s Report for the Reddick Public Library District Board of Trustees Meeting of Monday, May 12, 2008 as written. All ayes. No nays. Motion carried.
IV. APPEARANCES: There were no appearances.
V. CORRESPONDENCE:
1. Beth Randall sent a thank you for having her present another organizing program.
2. Vicky wanted to share with the Board a comment from the Suggestion Box that said in answer to “What are we doing well?” Everything. To “What can we improve?” Nothing.
3. A thank you was received from Penny Besenhard for allowing her to be a small part of our programming. Penny did the evening children’s reading/story programs.
4. John Slanicky from PALS asked Elaine to participate in some cataloging tests. John was impressed with her testing and praised Elaine for help with the project.
5. Julie, Jill & Joel Bottarini sent a thank you for the music and art classes that were made available to home schooled children from the “You Gotta Have Art” Grant.
6. Heather Francis sent a thank you to the library for having Penny Besenhard as the evening person for children’s reading/story programs. She hopes Penny will return in the fall. She is going to return.
VI. FINANCIAL REPORT: The May 2008 Disbursements and May 31, 2008 Financial Report was reviewed. Motion by Jock Brown, 2nd by Carol Daugherty to approve the May 2008 Disbursements and to accept the May 31, 2008 Financial Report and to place the report on file for audit. All ayes. No nays. Motion carried.
VII. LIBRARIAN’S REPORT:
A written report was distributed to all board members.
A. PALS: Nothing to report.
B. GRANTS:
1. You Gotta Have Art: This grant is completed. This grant was very successful and was completed with a Music & Art Exhibit.
2. Picturing America: We received this grant from the National Endowment for the Humanities. It will be incorporated into art programs in the fall for home schooled children.
3. Equipment Grant: This grant is completed and has been submitted. We should know in September if we have been awarded this grant.
C. Summer Reading Program: The Summer Reading Program is a simple program this year. “Where Lincoln Walked” is the theme. Prizes will include 50, $5 bills.
VIII. COMMITTEE REPORTS:
A. FINANCE COMMITTEE: No committee report.
B. PERSONNEL COMMITTEE: No committee report.
C. BUILDING & GROUNDS COMMITTEE: There will be a walk through of the building following the board meeting.
D. LIBRARY SERVICES & POLICIES COMMITTEE: No committee report.
IX. UNFINISHED BUSINESS:
A. COLLECTION SERVICES: We are still in the trial period. Current results have been $200 in fines paid and $164 in materials have been returned. 28 accounts have been turned in.
B. REVISIT LONG RANGE PLAN: Vicky is still working on this.
C. PER CAPITA GRANT REQUIREMENTS: One requirement of the Per Capita Grant this year is for the Board of Trustees to review the Freedom of Information Act and the Open Meetings Act. Kathy Clair presented a detailed power point presentation to review these acts with the board. Copies of this information were then distributed to all board members.
X. NEW BUSINESS:
A. PREVAILING WAGE ORDINANCE: This ordinance must be adopted annually in June by the Board of Trustees. A notice is then published and the certificate and list of area prevailing wages will be displayed on the public bulletin board. Motion by Jock Brown, 2nd by Jodie Landers to adopt Ordinance 08-0609 Prevailing Wage Ordinance for the period of July 1, 2008 through June 30, 2009. All ayes. No nays. Motion carried.
B. MINIMUM FINES ALLOWED: Vicky explained that we currently have a $5 threshold on unpaid fines. When a patron reaches $5 in fines, we do not allow computer usage or material check out. Several options were discussed. Motion by Jock Brown, 2nd by Tony Morgan to impose a $2 Fine Threshold. After a patron has $2 in unpaid fines, no computer usage or material check out will be allowed. All ayes. No nays. Motion carried.
C. LONG WEEKEND JULY 4th: July 4, 2008 is a Friday. We are now closed Sundays for the summer. Vicky requested that we close Saturday, July 5, 2008 in order to give the staff a 3 day weekend. Motion by Carol Daugherty, 2nd by Nancy Carter to close the library on Saturday, July 5, 2008. All ayes. No nays. Motion carried.
D. WORKING BUDGET 2008/2009: Copies of “What Illinois Tax Fund can be used to pay what expenses?” was distributed to all board members. A copy of the Working Budget for 2008/2009 was reviewed. This is our first budget with district funds. Motion by Jock Brown, 2nd by Shirley Hoffman to adopt the Working Budget 2008/2009 as presented. All ayes. No nays. Motion carried.
E. BUDGET & APPROPRIATIONS/PHIL: Phil Lenzini will be at our August board meeting to help us prepare the next year Budget and Appropriations Ordinance.
F. BOARD TERMS: Current board members terms will expire June 2009. All board seats will be up to vote in the April 2009 election. The board elected in April 2009 will take seats on the board in June 2009.
G. NAME BOARD DESIGNATED FUND: Motion by Jock Brown, 2nd by Ed Condron to change the name of the Endowment Fund to Unrestricted Funds. All ayes. No nays. Motion carried.
XI. EXECUTIVE SESSION: No Executive Session was requested.
XII. Motion by Tony Morgan, 2nd by Carol Daugherty to adjourn the meeting at 6:58 P.M. All ayes. No nays. Motion carried.
XIII. The next regular Reddick Public Library District Board of Trustees Meeting will be Monday,
July 14, 2008. The regular meeting will be preceded by the Annual Meeting at 6:00 P.M.
Respectfully Submitted,
Carol Daugherty, Board of Trustees Secretary
Sheila McCormick, Recording Secretary