REDDICK PUBLIC LIBRARY DISTRICT

BOARD OF TRUSTEES MEETING

MONDAY, MAY 12, 2008

I.          CALL TO ORDER:  The meeting was called to order at 6:00 P.M. by Board President, Judith Kelly.

PRESENT:  Jock Brown, Nancy Carter, Carol Daugherty, Shirley Hoffman, Judith Kelly, Jodie Landers, Tony Morgan and Neil Reinhardt.

            ABSENT:  Ed Condron.

            VISITORS:  Kathy Clair, staff member.

II.        AGENDA CHANGES:  Under New Business, add Non-Resident Fees.

III.       SECRETARY’S REPORT:  The Secretary’s Report for the Reddick Public Library District Board of Trustees Meeting of Monday, April 14, 2008 was reviewed.  Motion by Neil Reinhardt, 2nd by Tony Morgan to approve the Secretary’s Report for the Reddick Public Library District Board of Trustees Meeting of Monday, April 14, 2008 as written.  All ayes.  No nays. Motion carried.

IV.       APPEARANCES:  There were no appearances.

V.        CORRESPONDENCE: 

1.  A Thank You note from the Ottawa Police Department was received for the tray of cookies that was sent to them during National Library Week.  This was to thank them for their support during the past year.

2.  A Thank You note from Elaine Thompson was received for the basket she won during National Library Week.

VI.       FINANCIAL REPORT:  The April 2008 Disbursements and the April 30, 2008 Financial Report were reviewed.  Motion by Jock Brown, 2nd by Neil Reinhardt to approve the April 2008 Disbursements and to accept the April 30, 2008 Financial Report and place the report on file for audit.  All ayes.  No nays.  Motion carried.

VII.     LIBRARIAN’S REPORT: 

            A written report was distributed to all board members.

            A.  PALS:  Vicky reported that PALS Day was held last week at Starved Rock.  Vicky and Kathy attended several seminars that were held during the day.  It was a well attended and informative meeting.

            B.  GRANTS:

                 1.  New Equipment Grant:  Kathy Clair has finished and submitted the grant application for a digital scanner, digital microfilm reader/printer for $38,000.  We have partnered with 5 agencies for this grant.

                 2.  Digitization Grant:  This grant has been tabled until next year. 

                 3.  YGHA Exhibit/Concert:  Each board member received a postcard invitation for the You Gotta Have Art exhibit and concert that will be held May 19, 2008.  This grant has been completed. 

                 4.  Outreach Grant:  We continue with this grant until July.  We now have monthly movies at Heritage Woods and the Ravlin Center.  Kathy is delivering and picking up books to Rutland School and the school has been in to the library to visit. 

            C.  LIBRARY EVENTS & PUBLICITY:  We have been putting a Calendar of Events in the Times.  The OHS Jazz Band will give a concert on Sunday, May 18, 2008.  This is always very well attended.  The Times coverage of our events has been very good.

            D.  CONTINUING EDUCATION:  Marla Phillips continues working for her LTA at the College of Dupage. Kathy Clair has been accepted into the University of Wisconsin/Madison for her Master of Library Science.  This program offers instate tuition through PALS. 

VIII.    COMMITTEE REPORTS:

            A.  FINANCE COMMITTEE:  No committee report.

            B.  PERSONNEL COMMITTEE:  No committee report.

            C.  BUILDING & GROUNDS COMMITTEE:  Vicky has requested that this committee take a walk through of the building.  There are many things that need to be done.  This committee can take notes and a plan can be developed for repairs and maintenance.  This will be done on June 9, 2008 prior to the regular board meeting.

            D.  LIBRARY SERVICES & POLICIES COMMITTEE:  No committee report.

IX.       UNFINISHED BUSINESS:

A.  COLLLECTION SERVICE:  We are still in the trial period.  We have submitted $1,718.75 to be collected.  We have received $122.30.  $90.25 in materials has been returned. 

B.  REVISIT LONG RANGE PLAN:  Vicky is still working on this.  Vicky distributed the results of the staff responses to a long range plan survey.  The Board reviewed and discussed the staff responses. 

X.        NEW BUSINESS:

A.  PER CAPITA REQUIREMENTS:  3 Acts need to be reviewed by the Board as a requirement of the Per Capita Grant.  The Freedom of Information Act, Open Meetings Act and the Ethics Act need to be reviewed.  Each board member needs to fill out the Statement of Economic Interest under the Ethics Act.  Vicky distributed these to board members.  These will now have to be completed annually for district trustees.  Kathy suggested a power point presentation to review these Acts and that will be prepared for the next board meeting.   

B.  NON-RESIDENT FEE:  Motion by Jock Brown, 2nd by Carol Daugherty to continue not selling Non-Resident Cards.  All ayes. No nays.  Motion carried.

C.  TAX RATE COMPUTATION JULY 2008:  Vicky distributed the Tax Rate Computation with the amounts that Reddick Public Library District will be receiving in July. 

D.  TAX LEVY & APPROPRIATIONS 2009/2010:  Vicky has asked Phil Lenzini to help us with preparing our Tax Levy & Appropriations for next year.

XI.       EXECUTIVE SESSION:  No Executive Session was requested.

XII.     Motion by Jock Brown, 2nd by Shirley Hoffman to adjourn the meeting at 6:54 P.M.  All ayes.  No nays.  Motion carried.

XIII.    The next regular Reddick Public Library District Board of Trustees Meeting will be Monday, June 9, 2008 at 6:00 P.M. in the Library Meeting Room.  Building walk through will be held just prior to regular meeting. 

Respectfully Submitted,

Carol Daugherty, Board of Trustees Secretary

Sheila McCormick, Recording Secretary